Meeting and Minutes Procedures
The APC will meet regularly during the academic year to discuss changes in curriculum policy and programs for undergraduate and graduate studies at USFSM. In cases when the APC deliberates a specific proposal, the initiating party of said proposal will be informed of the date and place of meetings when the request will be discussed. On that occasion, the initiating party shall be appropriately represented at the APC meeting. This representation may be the persons initiating the specific proposal, or a substitute recommended by the initiating party. APC members may not be the representatives for a proposal from their college/school as members represent USFSM as a whole rather than a specific college/school. All meetings require a quorum, which shall be 2/3rds (5) of voting APC members. An APC member who cannot be present may send a substitute from the appropriate college/school and shall inform the Chair 48 hours prior to the meeting. The substitute shall have the same voting privileges as the absent APC member. It is essential that members regularly attend meetings and avoid using substitutes because of the nature of the work and the extensive preparation required to vote in an informed manner on each proposal. Therefore, the Chair may request a replacement for a member who misses two meetings in a calendar year without notification. The Chair will consult APC membership for direction before such action is taken. Proposals shall pass when a simple majority of members present vote in favor of the proposal. The Chair is only allowed to vote when there is a tie. Paper proxies may not be counted as votes. All meetings and agendas will be posted on the APC website at least one week in advance (if possible) and are open to interested persons in the USFSM community (as broadly defined). Visitors may speak (three minutes) at the APC meetings upon Chair recognition. The APC shall record minutes of each meeting. The minutes shall include date, time, location, members and guests present, and full description of topics discussed. If a proposal is rejected during the meeting, a statement of reasons why it was rejected shall be recorded. The minutes will be posted on the APC website.
(Archived term documentation is provided on the next page.)